School Information Setup

1. • 🔹 Step 1: Enter School Details

     1. School Name (Required)

        • Enter the full official name of your school.

        • Example: Green Valley International School

     2. School Code (Required)

        • Provide a short unique identifier for your school.

        • This code must be unique and will help in easy identification.

        • Example: GVIS2025

     3. School Address

        • Enter the complete postal address of your school.

        • Example: 123, Green Road, Delhi, India

     4. Phone

        • Enter the school’s contact number (with country/area code if needed).

        • Example: +91-9876543210

     5. Email

        • Provide the official school email address.

        • Example: info@greenvalleyschool.edu

     6. Website

        • If your school has an official website, enter the URL here.

        • Example: www.greenvalleyschool.edu

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     🔹 Step 2: Set as Default School (Optional)

     • ✅ If you check this box, the system will select this school by default whenever you log in.

     • ❌ If left unchecked, you can still switch schools later from the dashboard.

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     🔹 Step 3: Save the School

     • Once all details are filled, click the "Create School" button (bottom-right).

     • If required fields are empty, the system will prompt you to complete them.

     • After successful creation, you will see a confirmation message.

Academic Sessions

🔹 Step 1: Enter Session Details

1. Session Name (Required)

   • Provide a name for the academic session.

   • Examples:

     • 2023–2024

     • 2023 Spring Semester

     • 2024 Term 1

2. Start Date (Required)

   • Select the date when the academic session begins.

   • Use the date picker for accurate entry.

   • Example: 04/01/2023

3. End Date (Required)

   • Select the date when the academic session ends.

   • Example: 03/31/2024

⚠️ Note: The End Date must be later than the Start Date.

🔹 Step 2: Set as Active Session (Optional)

• ✅ If checked, this session will become the current working session in the system.

• ❌ If unchecked, the system will not switch to this session immediately. You can activate it later from the session list.

🔹 Step 3: Save the Session

• After filling in the details, click "Create Session".

• If mandatory fields are missing, the system will show an error message.

• To check or manage existing sessions, click "View All Sessions".

🔹 Section 1: Basic Details

1. Admission No (Required)

   • A unique admission number for the student.

2. Roll Number

   • The student’s roll number (optional at admission stage, can be assigned later).

3. Admission Date (Required)

   • Select the date of admission.

4. Class & Section (Required)

   • Choose the class and section where the student will be admitted.

5. Student Name (Required)

   • Enter First Name and Last Name.

6. Gender

   • Select the student’s gender.

7. Date of Birth

   • Provide the student’s date of birth.

8. Blood Group

   • Choose from available options (e.g., A+, B-, O+).

9. Category / Caste / Religion

   • Enter student’s category (e.g., General, SC, ST, OBC), caste, and religion if applicable.

10. House

    • Assign a school house (if applicable, e.g., Red, Blue).

11. Parent Contact Email

    • Enter the student’s or parent’s email address.

12. Height & Weight

    • Provide physical details if required.

🔹 Section 2: Address Information

• Address – Full residential address of the student.

• City, State, Pincode – Enter correct location details for records and communication.

🔹 Section 3: Parent/Guardian Information

1. Father’s Name, Phone, Occupation

2. Mother’s Name, Phone, Occupation

3. Guardian’s Name, Relation, Phone, Email, Occupation, Address

👉 Guardian details are especially important if the student lives with someone other than parents.

🔹 Section 4: Student Photo

• Upload the student’s recent passport-size photo.

• Allowed formats: JPG, PNG, GIF

• Maximum file size: 2 MB

🔹 Final Step: Submit Form

• Once all details are filled, click Submit Admission Form (bottom-right).

• The student will now be added to the system and appear in the Student List.

🔹 Section 1: Basic Information

1. Staff ID (Auto/Manual)

   • A unique ID to identify each staff member (can be system-generated or manually entered).

2. First Name & Last Name (Required)

   • Enter the staff member’s full name.

3. Gender (Required)

   • Select gender from the dropdown list.

4. Date of Birth

   • Enter staff member’s date of birth.

5. Department

   • Choose the department (e.g., Teaching, Accounts, Admin).

6. Designation

   • Select job title (e.g., Teacher, Principal, Clerk).

7. Joining Date

   • Record the date the staff member joined your institution.

🔹 Section 2: Contact Information

1. Phone Number

   • Staff member’s primary contact number.

2. Email Address

   • Official or personal email ID.

3. Address

   • Residential address for communication.

🔹 Section 3: Qualifications & Experience

1. Qualifications

   • Enter academic details, degrees, certifications, or training.

2. Work Experience

   • Add details of previous employment, if applicable.

🔹 Section 4: Profile Image

• Upload a clear profile photo of the staff member.

• Accepted formats: JPG, JPEG, PNG

• Maximum file size: 2 MB

• The image will appear in staff records and directories.

🔹 Final Step: Submit

• Click Add Staff Member (bottom-right) to save the staff record.

• The new staff will appear in the Staff Directory.