Student Management Guide

🔹 Student List Overview

Each row in the student list shows:

• Admission No. – Unique student admission number.

• Name – Full name of the student.

• Father’s Name – Parent/guardian name.

• Class & Section – Current enrolled class and section.

• Gender – Male/Female.

• Date of Birth – Student’s birth date.

• Contact – Student/guardian contact number.

• Actions – Quick management buttons (View, Edit, Delete).

🔹 Filtering & Search

1. Filter by Class & Section

   • Use the dropdown menus to show students from a specific class or section.

2. Apply Filter / Reset

   • Apply selected filters or reset to show all students.

3. Search Box

   • Type a name, admission number, or other detail to quickly find a student.

🔹 Actions Menu

Each student row has action buttons:

• 🔍 View – See full student profile.

• ✏️ Edit – Update student details.

• 🗑️ Delete – Remove student record (use with caution).

• 📄 Other Icons – Depending on configuration, may include attendance, reports, or certificates.

🔹 Other Options

• Add Student – Opens the Student Admission Form to add a new student.

• Import Students – Allows bulk import of students via CSV/Excel file.

🔹 Section 1: Basic Details

1. Admission No (Required)

   • A unique admission number for the student.

2. Roll Number

   • The student’s roll number (optional at admission stage, can be assigned later).

3. Admission Date (Required)

   • Select the date of admission.

4. Class & Section (Required)

   • Choose the class and section where the student will be admitted.

5. Student Name (Required)

   • Enter First Name and Last Name.

6. Gender

   • Select the student’s gender.

7. Date of Birth

   • Provide the student’s date of birth.

8. Blood Group

   • Choose from available options (e.g., A+, B-, O+).

9. Category / Caste / Religion

   • Enter student’s category (e.g., General, SC, ST, OBC), caste, and religion if applicable.

10. House

    • Assign a school house (if applicable, e.g., Red, Blue).

11. Parent Contact Email

    • Enter the student’s or parent’s email address.

12. Height & Weight

    • Provide physical details if required.

🔹 Section 2: Address Information

• Address – Full residential address of the student.

• City, State, Pincode – Enter correct location details for records and communication.

🔹 Section 3: Parent/Guardian Information

1. Father’s Name, Phone, Occupation

2. Mother’s Name, Phone, Occupation

3. Guardian’s Name, Relation, Phone, Email, Occupation, Address

👉 Guardian details are especially important if the student lives with someone other than parents.

🔹 Section 4: Student Photo

• Upload the student’s recent passport-size photo.

• Allowed formats: JPG, PNG, GIF

• Maximum file size: 2 MB

🔹 Final Step: Submit Form

• Once all details are filled, click Submit Admission Form (bottom-right).

• The student will now be added to the system and appear in the Student List.

📘 Steps to Import Students

1. Download Sample CSV

• Click the “Download Sample CSV” button.

• Open the file in Excel/Google Sheets to see the correct column format.

2. Prepare Your Student Data

• Enter student details in the same column order:

  1. Admission No (required)

  2. Roll No (required)

  3. First Name (required)

  4. Last Name

  5. Gender (Male/Female, required)

  6. Date of Birth (YYYY-MM-DD)

  7. Mobile Number

  8. Email

  9. Father Name

  10. Mother Name

  11. Address

  12. Admission Date (YYYY-MM-DD)

⚠️ Important Notes:

• File must be .CSV format.

• First row must contain headers.

• Date must be in format YYYY-MM-DD (e.g., 2025-01-15).

• Class & Section are not in CSV – they will be selected before upload.

3. Save File

• Save your prepared data as CSV (Comma Delimited) (.csv) file.

• File size must be less than 5MB.

4. Select Class & Section

• Go to Students → Student Import.

• Choose the Class.

• Select the Section for which you want to import students.

5. Upload CSV File

• Click Choose File and select your prepared CSV file.

6. Import Students

• Click the green button “Import Students to Selected Class & Section”.

• The system will upload the data and assign students to the chosen class and section.

7. Verify Import

• After import, click Student List to check that all students have been added correctly.

📘 Steps to Import Students (Admission)

1. Download Sample CSV

• Click on the “Download Sample CSV” button.

• Open the file in Excel/Google Sheets to check the correct column order.

2. Prepare Your Student Data

• Fill student details in the same column sequence as shown below:

  1. Class (required)

  2. Section (required)

  3. Admission No (required)

  4. Roll No

  5. First Name (required)

  6. Last Name

  7. Gender (Male/Female, required)

  8. Date of Birth (YYYY-MM-DD)

  9. Mobile Number

  10. Email

  11. Father Name

  12. Mother Name

  13. Address

  14. Admission Date (YYYY-MM-DD)

⚠️ Important Notes:

• File must be CSV format (.csv).

• First row should contain headers.

• Dates must be in format YYYY-MM-DD (e.g., 2025-01-15).

• Ensure Class & Section match the database classes (system will map them after upload).

3. Save File

• Save the sheet as CSV (Comma Delimited) (.csv).

• File size must be below 5MB.

4. Upload CSV File

• Go to Students → Student Import.

• Click Choose File and select your prepared CSV file.

5. Analyze File

• Click the blue button “Upload and Analyze CSV File”.

• The system will validate data and show any errors.

6. Confirm Import

• If no errors are found, confirm the import process.

• The students will be added automatically under the respective Class & Section.

7. Verify Import

• After import, click on Student List to check that all students are properly added.